● Admin Assistant

Key Responsibilities

• Perform general office duties such as coordinating with Suppliers, customers, and shipping companies.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and correspondence.
• Prepare and send invoices to clients and vendors.
• Create, update, and maintain various documents, files, and records.
• Track and manage invoice payments and follow up on overdue accounts.
• Track and manage shipments of goods.
• Answer and direct phone calls and emails in a professional and timely manner.
• Communicate effectively with team members to ensure smooth office operations.
• Adhoc jobs may be assigned when needed

Qualifications

• A bachelor’s degree is preferred.
• Proven experience as an administrative assistant or in a similar role must be at least 3 yrs and above in trading industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.