ProvideExecutive Assistant

Job Description

• Manage and maintain the calendar and email inboxes ( 2 companies; High Solutions Vancouver & HRD Maintenance & Restorations)
• Purchasing equipment online
• Pay bills online such as vehicles & houses
• Prepare for meetings by organizing agendas, documents, and presentations. Take minutes during meetings and follow up on action items as required.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Ensure that all travel plans are seamless and align with the executive’s schedule.
• Draft, edit, and proofread correspondence, reports, presentations, and other documents. Ensure that all materials are accurate and professionally presented.
• Download and provide a Bank Statement Report from a bank or credit card
• Arrange the interviews and do recruitment posting across Social media
• Do other admin tasks as necessary
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Criteria

• A bachelor’s degree in Business Administration, Communications, or a related field is preferred. Equivalent work experience may be considered.
• Preferrable a FILIPINA, with 2-3 years of experience as an Executive Assistant or in a similar high-level administrative role. Experience supporting C-level executives is highly desirable.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office especially in Excel.
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent problem-solving skills and attention to detail.s administrative support for various tasks.